FOI #26-443 (07-4-26, 9:08 pm) - Subject - Purchase Orders
Name - Kaho Mizutani
Affiliation - The Data Branch
I am hereby submitting a public records request for purchasing data. Specifically, we request a spreadsheet or equivalent file containing all purchase orders issued between January 1, 2023, and the present.
Scope of Request:
We are seeking records that reflect purchasing or procurement activity by any department, division, bureau, group, or office under your jurisdiction.
We understand a single, centralized report may not exist. In that case, we are happy to receive:
Department-level or segmented purchasing data
Any readily available reports
Records grouped by department, if that is the structure used by your office
To the extent readily accessible, we are interested in records that include:
Purchase order number (or equivalent)
Purchase date
Vendor ID or name
Department or issuing entity (if available)
Line item description
Quantity
Unit price
Total price
We recognize that recordkeeping practices differ from one institution to another. We are happy to accept records in any of the following formats:
Spreadsheet exports (preferred)
PDF or Word documents
Standard ERP or finance system reports
Any summary-level purchasing records already maintained by your office
To the extent any portion of the requested records is exempt from disclosure, we ask that the remaining non-exempt segregable portions be released.
For full transparency, this request is for commercial purposes. We will gladly adhere to any policies or procedures University of Connecticut-Avery Point has in place for public records requests, and are open to narrowing, clarifying, or modifying the request to make fulfillment easier on your end.